You Are a Professional. Professionals Work By Appointment.

What do you do when the prospect says, “Just drop by some time”?

professional salespeople work by appointment
Photo by Minerva Studio/dpc

A television salesperson in the Southeast told me not long ago that she had two big struggles:

  1. Getting potential customers to meet with her, and
  2. Time management

As we talked, it became clear that these two issues were intertwined.

I asked me to describe the last few cold calls she’d made, and she told me about two different prospects who told her they couldn’t set an appointment to see her. Both invited her to “just drop by some time”.

The result was easy to predict.

She drove out to both of the businesses, and waited. In one case she gave up after a half hour in the reception room. In the other, the client came out after 10 minutes and apologized — he was too busy to talk to her right then. Perhaps another time.

Each “drop by” required 30 minutes of driving — a 15-minute trip each way. So for these two attempts she spent an hour in the car plus 40 minutes of waiting time. Nearly two hours for… nothing.

I gave her a mantra to repeat: “I am a professional. I work by appointment.”

 

Why Successful Salespeople Work by Appointment

For most salespeople reading this blog, the compensation plan is commission-based. You get paid when you sell something.

Any work activity that does not actively move you in the direction of a sale is unpaid labor.

Successful salespeople know how much each hour of their time is worth. When they drive across town to see a prospect, they are driving to see someone who has set aside time just for them. They work by appointment only.

An appointment is a specific date and time, blocked out on the prospect’s calendar.  “Just drop by some time between 10 and 3” is not an appointment.

 

The Four Steps to Setting a Successful Appointment

Step 1: Agree on a specific date, time and location. No fudging allowed on this — you and the client must concur on exactly where to be, when, and for how long.

Step 2: Send a reminder in advance. One sentence is fine: “Jim, I’m looking forward to meeting with you next Tuesday at 2:30pm at your Vine Street store.” An email will work, but a handwritten note, sent snail-mail, is even better.

Step 3: Call to confirm on the day of the meeting. Things happen, and good people sometimes forget to look at their calendars. A phone call can be the difference between a productive meeting and a wasted trip across town.

Step 4: Arrive on time. No excuses.

The Fifteen Minute Rule

Sometimes you can follow all four of the above steps and still wind up cooling your heels in a reception room. If that happens, follow the Fifteen Minute Rule:

If the client has not come out within 15 minutes of the scheduled time, leave.

Ask the receptionist to tell the client that you have another meeting to get to and will need to reschedule. Then take your things and vamoose. Do this even if you have nothing on your calendar and nowhere you have to be.

If you sell on commission, your time has value. Prospects won’t respect your time unless you do. You are a professional — work by appointment.

[reminder]What’s your best tip for making sure you have productive meetings?[/reminder]

A Simple Sales-Boosting Hack for 2017: Be On Time

How often do you show up for meetings “a few minutes late”? Those “few minutes” are damaging your reputation and costing you money.


sales tip: the best sellers are on time every time

Photo by fotofabrika/dpc

A while back in this space I listed three sales resolutions you could make to increase sales in the new year. Here’s one more sales resolution:

Be on time. Every time. Starting now.

I know, I know. You’re busy. You don’t mean to be late, but stuff comes up.

When you show up late, you raise a big question in your client’s mind.  Brent Beshore of Forbes says,

Your punctuality says a lot about you… If you can’t keep your calendar, what other parts of your life are teetering on the edge of complete disaster?”

You’re clients are busy, too. Stuff comes up for them, too. When you show up late, you are telling them that your stuff is more important than their stuff.

You are also costing them money. As Beshore points out in Forbes:

Let’s consider a scenario where five people are holding a meeting at 2 p.m. Your sauntering in ten minutes late just wasted 40 minutes of other peoples’ time. Let’s say the organization bills $200/hour. Are you paying the $133 bill? Someone certainly is.

Make a habit of this, and you will pay the bill in lost opportunities.

Here are four steps you can take to drive lateness out of your life:

  1. Stop trying to bend the laws of physics – don’t schedule by “wishful thinking”. If your first appointment’s at 8:00, the meeting is projected to take an hour, and there’s a 30-minute drive to the next call,  you won’t get to the next one by 9:15.
  2. If your client has multiple locations, double-check the address. Last year in California, we arrived 45 minutes late to a meeting with significant revenue potential because the client was at one of his clinics and we went to the other one across town.We did not get the revenue.
  3. Download directions in advance. In the age of Google Maps, there is no excuse for getting lost on the way.
  4. Build in time for “stuff happening.” There will be traffic. A meeting will run long. 30 minutes of unscheduled time in the middle of the day can save your afternoon.

A Special Note to Sales Managers

“I hate bringing my managers on calls,” a very successful television Account Executive confessed to me last year. “They’re great people, but they always make me late.”

His managers were overscheduled. Meetings back to back. Spreadsheets due at corporate by close of business. One more email to return… and then another one… and then another one.

Often, he told me, someone would buttonhole the manager on the way out of the office, causing a 10-minute hallway conversation… and a 10-minutes-late arrival at the customer’s office.

“I’ve learned to come up with an excuse for going in separate cars,” he said. “That way at least one of us will be on time.”

If this sounds like you — and it is a phenomenon I witness often on the road — what message are you delivering to your sellers?

Punctuality means respect, and respect will earn sales. The most effective salespeople, and sales managers, in any industry show up on time.

[reminder]What’s your best tip for keeping your day on track?[/reminder]

Why You Can’t Wait For the Shmoo in 2016

At a recent holiday gathering, a group of us landed on the subject of the Shmoo, and how it relates to advertising sales in 2016.

Card

The Shmoo was a character in the 1940s and 1950s comic strip Li’l Abner. It’s a little hard to explain, but here’s a description from the Wikipedia entry on the subject:

  • Shmoos are delicious to eat, and are eager to be eaten. If a human looks at one hungrily, it will happily immolate itself — either by jumping into a frying pan, after which they taste like chicken, or into a broiling pan, after which they taste like steak. When roasted they taste like pork, and when baked they taste like catfish. (Raw, they taste like oysters on the half-shell.)

  • They also produce eggs (neatly packaged), milk (bottled, grade-A), and butter—no churning required. Their pelts make perfect bootleather or house timber, depending on how thick you slice it.

  • They have no bones, so there’s absolutely no waste. Their eyes make the best suspender buttons, and their whiskers make perfect toothpicks. In short, they are simply the perfect ideal of a subsistence agricultural herd animal.

  • Naturally gentle, they require minimal care, and are ideal playmates for young children. The frolicking of shmoon is so entertaining (such as their staged “shmoosical comedies”) that people no longer feel the need to watch television or go to the movies.

By its very existence, The Shmoon (this is the plural) appeared to provide for just about all of humanity’s needs. But rather than making people happy, Shmoon  created as many problems as they solved, and were ultimately set upon and destroyed by society.

The Shmoo in Advertising Sales

In broadcast sales, the Schmoo is the big agency account. A few times a year, the Schmoo issues an RFP, and you submit. Hit the cost per point, throw in some added value along with some concert tickets for the buyer, and you get the money.

For decades, many media reps made a good living on Shmoon. Young AE’s waited for veterans to leave, eventually inherited big agency accounts, and soaked up the money as the RFP’s came in. It was a good ride while it lasted, butthe Shmoo Ride is over.

As businesses bought each other, consolidation made some of the big local accounts disappear. Other agency accounts went national. Now agencies, often with station help, are automating the process. Soon that RFP will go from one computer to another, and the buy will happen automatically, untouched by human hands.

If you’ve been making your living by riding the Shmoo, you’re going to have to find another way to do it. The easy, automatic money is just about gone. The Schmoo isn’t coming anymore.

That’s the bad news. The good news is that there is still plenty of opportunity to make money. with local direct. Local direct, alas, is a Shmoo-free zone.

The money is there, but it’s not coming to you – you have to go get it. That means looking for leads, interrupting strangers on the phone and convincing them to meet with you. Doing thorough needs analysis calls, coming back with great ideas, and asking for the business.

It’s the kind of selling I teach every day.

It’s not easy. In fact, it looks a whole lot like work. But if you’re willing to make the effort, study the techniques, and skip the shortcuts, there is still great money to be made.

Stop waiting for the Shmoo, and go call a customer.

 

Coming in early 2016: a new networking site for television/digital sales professionals. Be looking for information about TV Sales Cafe™ in the next few weeks!

When the Client Won’t Listen

I’d love to say that clients always accept my advice and do exactly what I tell them.

sales tip: sometimes the client won't listen
Photo by pathdoc/pdc

There are some furniture store owners and auto dealers who think they know more about advertising than I do.

Sometimes they’re right. But not often.

Let’s make a deal. If you don’t tell me how to write your ad copy, I won’t show up at your funeral home and tell you how to embalm the bodies.” — Something I once thought about saying, but did not, to a client.

This is a topic of much conversation among well-trained advertising salespeople. You are held accountable for results — if the advertising doesn’t deliver, you be blamed. But you are on commission — if the client doesn’t run with you, you don’t get paid.

How do you handle it?

As Dan O’Day points out, much depends on how your customers perceive you:

If you want to provide your clients the most for their money, you need to:

1. Educate yourself to the point where you do have genuine expertise in radio advertising.

2. Make that expertise clear to the client at the beginning of and throughout your entire relationship.

As an Account Executive, I made a point of talking about the books I’d read, the CD’s I’d listened to, and the seminars I attended. I sent a monthly email newsletter to my clients that talked about marketing, not about my stations.

I started a blog in 2008 — the one you’re reading now.

In spite of the credentials I built up and trumpeted at every opportunity, I would sometimes find myself sitting across the desk from a business owner who was determined to write his own laundry-list commercial and run it on my competitor if I didn’t like it.

If you run into a situation like that, you have two choices:

1. Refuse the business. Tell the client that you would love to have the business, but cannot accept the order when you don’t think it will accomplish the client’s goals.

2. Give the client the best advice you can, and then take the money.

Here’s the approach I settled on:

  • If the order was a little one, I’d refuse it. I set a minimum dollar figure (my “Evangelista Number“) below which the business wasn’t worth my time. If it was below the Evangelista Line, I was happy to let my competitor suffer.
  • If the dollar figure was substantial, and the only way to get the order was to run the ad my the customer insisted on running, I’d accept it — but only after saying this:

Advertising Sales Tip:
The “Two Responsibilities” Gambit

Mr. (or Ms.) Client, I have two responsibilities. The first one is to my station and my own checking account, and it’s this: if you want to give me your money, I am prepared to take it.

But I also have a responsibility to you to tell you if I think your plan isn’t going to work. And I don’t think it’ll work. If you still want to go ahead and do it, let go ahead.

Sometimes the campaign failed and the client ultimately agreed to try it my way. Results, and the customer’s perception of my expertise, generally improved when that happened.

Sometimes the campaign failed and the client just stopped advertising. In that case, I’d shrug and move on to someone else who was willing to listen to me.

Occasionally customer was right and the campaign worked after all. As Joaquin Andujar was fond of saying, you never know.

In a perfect world, you could walk away every time a client wanted to advertise the wrong way.

Alas, the world ain’t perfect.

You have bills to pay, and a budget to hit.  Winning the argument might feel good, but allowing your competition to cash your commission check does not.

Under the right circumstances, using the “two responsibilities” gambit will allow you to cash the check and still sleep at night.

[reminder]What’s your best strategy for dealing with a client who won’t listen?[/reminder]

How to Use Your Last Workday of the Year

Over the next two weeks, many of your competitors will be coming in late, leaving early, and socializing while they’re “working”.

You can do better.

sales tip: call clients on the last day of the year
photo by Monkey Business/dpc

As Anthony Caliendo, author of The Sales Assassin: Master Your Black Belt In Sales, points out,

Business and generating income can’t just stop for the holidays, and salespeople (especially those on commission) need to keep productive in downtimes during the holiday season.”

Among his tips for staying productive during the holidays:

Schedule appointments for the new year instead of desperately trying to schedule sales calls during the holidays. You may typically have difficulty getting an appointment with a prospect, and never get past their gatekeeper. Scheduling appointments for next year – in reality only a few weeks away – is a good way to convince reluctant prospects to meet.

Caliendo’s strategies will work on any day in December. I’m going to add to the list with a recommendation for the very last thing you do in the office this year.

Sales Tip: How to Spend Your Last Business Day of 2015

 

Make a list of every client who advertised with you in 2015. Big ones, little ones, annual accounts, seasonal accounts. All of ’em.

On your list you’ll need two pieces of information for each:

  1. The name of your main contact for each company. With some clients, there may be more than one.
  2. His or her phone number. That’s telephone number. If you want this to work, do it by phone, not email.

Here’s what you’re going to do — call each one on the phone and thank them for their business in 2015.

That’s it. No selling is allowed on this call. You can’t mention your ratings, or that First Quarter Fire Sale Package. Just a simple thank you.

If you do this in very late December, you’ll get voice mail in the vast majority of cases. That’s fine. You should have a scripted, rehearsed voice mail message ready to leave.*

Leave your message, hang up, and dial the next name on your list. When I was an Account Executive, my message went something like this:

Hello, Jane, this is Phil Bernstein at K103. No need to call me back — I just wanted to take a minute to say thanks for your business this year. I’ve really enjoyed working with you, and hope we can catch up some time next month. Have a great New Year!”

The words “no need to call me back” are key here — once the clients hear that they can relax and appreciate the gesture for what it is.

I learned this technique from Jim Doyle, who was my sales coach at the time and is now my boss. I did this on the last day of the year for six straight years.

What happened when I did it?

I got a few clients “live”, and a few return calls that day. In fact, I once got a $3000 direct buy for January from a client who had, earlier in the day,  unsuccessfully tried to reach one of my competitors.

Sometimes it’s better to be lucky than good.

In most cases, my clients had already gone home for the New Year’s break. This meant my message was often the first thing they heard when they came back in the office in January, and I’d often get thank-you calls the first week of the year.

Those conversations often turned into money — sometimes quickly, sometimes a few months later.

Holiday cards and gifts wind up on the stack with everyone else’s offering. An email may not even be read. A simple, low-tech telephone call can set you apart from the competition, and put you in a stronger position as 2016 gets underway.

* For a great tip on building your voice mail skills, read Paul Castain’s blog post The Three-Minute-a-Day Phone Workout.

[reminder]What’s your best tip for staying productive during the holidays?[/reminder]