How to Handle a Client Who Won’t Listen

I wish advertisers always accepted my advice and did what I told them. Alas.

sales tip: sometimes the client won't listen
Photo by pathdoc/pdc

There are some furniture store owners and auto dealers who think they know more about advertising than I do.

Sometimes they’re right. But not often. I once considered telling a funeral director that I’d let him embalm the bodies as long as he let me write the copy.

Didn’t say it. Lost my nerve.

The Client Who Won’t Listen is a topic of much conversation among well-trained advertising salespeople.

You’re held accountable for results — if the advertising doesn’t deliver, you be blamed. But you’re also on commission — if the client doesn’t run with you, you don’t get paid.

How do you handle a client who won’t listen?

As Dan O’Day points out, much depends on how your customers perceive you:

If you want to provide your clients the most for their money, you need to:

1. Educate yourself to the point where you do have genuine expertise in radio advertising.

2. Make that expertise clear to the client at the beginning of and throughout your entire relationship.

As an Account Executive, I told stories about other clients who’d used my advice and got great results. I made a point of talking about the books I’d read, the CD’s I’d listened to, and the seminars I’d attended. 

I sent a monthly email newsletter to my clients that talked about marketing, not about my stations.

I started a blog in 2008 — the one you’re reading now.

In spite of the credentials I built up and trumpeted at every opportunity, I would sometimes find myself sitting across the desk from a business owner who was determined to write his own laundry-list commercial and run it on my competitor if I didn’t like it.

If you run into a situation like that, you have two choices:

1. Refuse the business. Tell the client that you would love to have the business, but cannot accept the order when you don’t think it will accomplish their goals.

2. Give the client the best advice you can, and then take the money.

Here’s the approach I settled on:

  • If the order was a little one, I’d refuse it. I set a minimum dollar figure (my “Evangelista Number“) below which the business wasn’t worth my time. If it was below the Evangelista Line, I was happy to let my competitor suffer.
  • If the dollar figure was substantial, and the only way to get the order was to air the ad my the customer insisted on running, I’d accept it — but only after saying this:

Advertising Sales Tip:
The “Two Responsibilities Gambit”

Mr. (or Ms.) Client, I have two responsibilities. The first one is to my station and my own checking account, and it’s this: if you want to give me your money, I am prepared to take it.

But I also have a responsibility to you to tell you if I think your plan isn’t going to work. And I don’t think it’ll work. If you still want to go ahead and do it, let’s go ahead.

Sometimes the campaign failed and the client ultimately agreed to try it my way. Results, and the customer’s perception of my expertise, generally improved when that happened.

Sometimes the campaign failed and the client just stopped advertising. In that case, I’d shrug and move on to someone else who was willing to listen to me.

Occasionally customer was right and the campaign worked after all. As Joaquin Andujar was fond of saying, you never know.

In a perfect world, you could walk away every time a client wanted to advertise the wrong way.

Unfortunately, the world ain’t perfect.

You have bills to pay, and a budget to hit.  Winning the argument might feel good, but allowing your competition to cash your commission check does not.

Under the right circumstances, the Two Responsibilities Gambit will allow you to cash the check and still sleep at night.

[reminder]What’s your best strategy for dealing with a client who won’t listen?[/reminder]

Sales Book Review: The Perfect Close by James Muir

The very first piece of advice James Muir gives is one you shouldn’t follow.

An excellent sales book -- The Perfect Close

In the introduction to The Perfect Close: The Secret To Closing Sales – The Best Selling Practices & Techniques For Closing The Deal, James Muir invites the reader to skip to Chapter 12. That’s where he reveals the two-question technique that forms the basis of the book.

I skipped to Chapter 12, and the best advice I can give you is: don’t skip.

Read the chapters in order.

For the same reason that you shouldn’t skip to the end of a great mystery novel to find out who did it, skipping to Chapter 12 means you miss everything that comes before. 

The good stuff is what comes before.

A great sales book: The Perfect Close by James Muir
Photo by LoloStock

For Muir, it starts with mindset — asking yourself why, exactly, you want a particular sale to close. If the only answer is that you’re under pressure to hit your April number, you’ve got a problem. 

For your ongoing relationship to work, the transaction needs to benefit your advertiser, and you should be able to articulate what that benefit is.

Otherwise, says Muir, you walk into the client’s office reeking of “commission breath.”

“Intent,” says Muir, “matters more than technique.”

If your intent is in the right place, you need to keep the sale moving forward. Muir advises writing down two objectives before each meeting:

  • A Sales Objective
  • A Call Objective

Muir defines the Sales Objective as “the revenue (or outcome) you anticipate generating by closing this particular opportunity with this particular customer.”

To qualify, says Muir, the objective needs to relate to a specific product or service that you offer. It must be measurable, have a target date by which it will happen, and be realistic for the client to be able to do.

Muir defines a Call Objective as “an advance or commitment that is the desired outcome of this particular sales encounter with this particular person or group.”

In other words — what do you want the client to do as a result of this particular meeting?

Muir lays out the difference between

  • A Close — when the customer firmly commits to buy  
  • An Advance“a significant action that requires energy by the client — either in the call or right after it — that moves the sale toward a decision”
  • A Continuation — “a situation where the sale will continue yet no specific action has been agreed upon by the customer to move the sale forward.”

There’s a huge gap in value between an Advance and a Continuation, and Muir’s book does an excellent job of helping the reader see the difference. The big distinction:

If the client is not taking an action, it is not an advance. If the action the client takes requires little or no energy, it is not an advance.”

If the client schedules a follow-up meeting, checks with Accounting to determine the budget,  and makes sure that all decision-makers will attend, it’s an Advance.

If the client just suggests that you give him a call some time next week, it’s a Continuation. 

Too often we as salespeople accept a series of Continuations. We put out all the effort, the client is passive, and the sale stalls. The Perfect Close is particularly good with advice on how to make sure the sale truly advances.

Which brings us to Chapter 12, when Muir finally gives us his two-question sequence for generating action.

Although he calls it “The Perfect Close”, I’d be more likely to call it The Perfect Advance. The questions can be deployed throughout the process to move the sale forward.

Like a football moving down the field, a series of true advances will move the ball over the goal line.

When I read Chapter 12 early, I was disappointed. When I got to it again after reading the previous chapters, it had much more meaning and value.

The Perfect Close will give you excellent, thought-provoking and actionable advice on how you can keep your sales advancing toward the conclusion you want. 

Just don’t skip to the end. 

[reminder]What’s the best sales book you’ve read in the past 12 months?[/reminder]

How to Pack Your Briefcase for a First Sales Call

It’s finally time to leave the office and head for that first meeting with a direct prospect. You’ve done your research and confirmed the appointment. What should you bring to the call?

Choose sales materials for your briefcase carefully
Photo by Minerva Studio

There are five things you absolutely must have at the first meeting. And one thing you probably have with you that belongs back at the office. 

I’ll start with the thing you should leave at your office: your radio or television station’s Media Kit.

Leave the Media Kit pages on the big shelf. Stick the thing in a drawer. Burn it if you must. But do not bring it to a first meeting with a direct prospect.

Here’s why your Media Kit has no place on a first call: it was written by someone who has never met the client and knows nothing about them.

The Media Kit is about you. The client doesn’t care about you. The client cares about… the client.

That’s what the first meeting needs to be all about. 

Leave the packages and the rankers back at the office. You won’t need them today. This is about gathering information and positioning yourself for the presentation.

So only bring things that allow you to focus on the customer. Here are the five essentials

  1. A notepad. You must take notes. It shows respect for the client, and it’s crucial to making sure you remember the most important things you learn. You can have a legal pad, a reporter’s notebook or a Moleskine — whatever makes you comfortable. I take my notes on an iPad with a Brydge external keyboard. When the meeting’s over I upload the notes to Evernote, so that I can access them on my phone or computer. But I always bring paper as a backup in case the device crashes.
  2. A pen. I feel silly mentioning this, but I’ve sat next to enough salespeople who had to ask the client for a pen that I’ll include it here. Frankly, it wouldn’t be a bad idea to bring two, in case you run out of ink.
  3. Business cards. Bring extras — you never know who’ll be in the room with you. And make sure you get cards from everyone you meet.
  4. A list of questions you plan to ask. The list will keep you on track, and will make sure you don’t forget to ask something crucial. You are free to ask questions that aren’t on the list.
  5. Your appointment calendar. You’re going to want to schedule a follow-up meeting at the end of your conversation. The most efficient way to set that appointment is to do it when you’re sitting in the client’s office. They’ll have their calendar, so bring yours.

Finally, write down a a preliminary dollar goal for the account, and an objective for the meeting you’re about to have. In The Perfect Close: The Secret To Closing Sales, James Muir calls these the Sales Objective and the Call Objective.

Muir defines the Sales Objective as “the revenue (or outcome) you anticipate generating by closing this particular opportunity with this particular client.”

Muir has this advice on choosing a Sales Objective:

A well­ defined sales objective includes the following:

  1. It is related to a specific product or service.
  2. It is specific and measurable.
  3. It has a specific target date for completion.
  4. It should be realistic from the client’s perspective.”

A preliminary Sales Objective could be something like, “I plan to have this client agree to invest $48,000 over 12 months on our broadcast and digital tools. My objective is to close the sale within three weeks of today, and have them on the air by April 15.”

Before your first meeting, you’ll be guessing, and you’ll probably make an adjustment after you know more about the customer, their needs and their resources.

You may not have a specific product in mind until the meeting’s over. That’s okay — it’s a starting point, and over time it will be instructive to compare your initial objectives and the final outcomes.

Since it’s unlikely that you’ll close a deal on your first meeting, the second part of the process is to write down a Call Objective — defined by Muir as “an advance or commitment that is the desired outcome of this particular sales encounter with this particular person or group.”

In most cases, the Call Objective for the initial meeting is for the client to give you enough information for you to be able to recommend an advertising strategy, and for the client to agree to a presentation appointment. 

Write the objectives down in advance — that’s how you’ll keep yourself accountable.

Put the written objectives in your briefcase with your pre-meeting research, notepad, pen, question list, business cards, and appointment calendar, and you’ll have what you need for a successful first call.

[reminder]What are your best strategies for earning the right to come back for a presentation?[/reminder]

What’s Your SALES Call-to-Action?

Have you told the client what they’re supposed to do next?

Sales tip -- always have the client take an action
Photo by Antonioguillem

At the conclusion of a needs analysis meeting, I often ask the client to email me something.

Usually it’s an example of advertising they’re doing elsewhere. Sometimes it’s a copy of a brochure or flyer.

I do this for two reasons:

The obvious reason: I want to see or hear their existing advertising.

The under-the-surface reason: It’s a test.

The act of sending the email is often more important than what’s in the email. If the client does what I ask them to do, they’re interested and engaged.

I’ve occasionally received emails while I’m in the car on the way to the next appointment — that means the client’s excited and eager to see what I come up with.

Sometimes it takes a day or two, and a reminder call from the AE, to get the material. Not to worry — the client’s interested but busy.

Sometimes it never comes at all.  If they can’t be bothered to send a simple email, it usually means they’re not particularly interested in the process.

What Should The Client Do Next?

We often talk about a call-to-action in advertising…giving the target viewer or listener a specific action to take.

What’s often lost is that there should always be a similar instruction in every sales interaction. Each step of the way, you want the client to do something that brings them closer to making a purchase.

Before each call or meeting, ask yourself two questions:

1. What, exactly, do I want the client to do when this conversation is over? This is Plan A.

2. If they’re not willing to do that, what’s Plan B? What else could I have them do?

If you’re presenting a proposal, Plan A is likely to be closing the sale — a binding signature on an order. 

What if they’re not willing to sign?

Plan B could be the client telling you what specific changes to the offering are needed, what additional information if necessary…

…but that’s not enough. 

If you’re going to re-work the proposal, what’s the client going to do?

Anthony Iannarino, author of the forthcoming book The Lost Art Of Closing, puts it this way:

Your prospective client tells you they’ll get back to you with a time for a follow up meeting. You agree, deciding it’s okay to wait for them to call or email you. You have lost control of the process. You are now working on your client’s timeline, and that means it’s going to take you longer to win their business—should they get back to you—and you are going to postpone the time it takes  to provide them with the best results to win.

In an acceptable Plan B scenario, the client must agree to take an action as well. Ideally, it’s an agreement for a follow-up appointment at which, if you make their requested changes, they will agree to buy.

Keep in mind: “Why don’t you call me some time next week?” is not an appointment. An appointment has a date, time, and location, and it goes on both of your calendars.

Without that commitment, you’ve got nothing.

Years ago in my radio sales days, I made a cold call to the owner of an office supply business. I asked for a meeting, and the prospect asked me to send information instead.

I pushed for a meeting and got nowhere. So I wrapped up the call this way:

Me: Can I ask you a question?

Client: Sure.

Me: If I send you information, are you going to read it?

Him: (pause) Probably not.

Me: Then why should I send it to you?

Him: Then don’t send it!

Me: I won’t!

Him: Fine!

I may have hung up on him. He may have hung up on me. It may have been simultaneous.

But I knew what I needed to know — if he couldn’t commit to reading my information, he wasn’t a prospect.

Sales is a series of commitments on both sides. Decide an action, and a Plan B action for your prospect to take, and insist on a commitment.

[reminder]

Geoffrey James Has Some Really Bad Sales Advice For You

How do you handle a rude customer? Some of the worst advice I’ve ever seen on this topic showed up in an unexpected place recently.

Sales Advice: do not be rude to a rude customer
Photo by Scott Griesse

I’m a regular reader of Geoffrey James’ “Sales Source” column in Inc. Magazine. I agree with his advice sometimes, and disagree at other times. When I disagree, it is usually with the belief that his point of view has some merit.

Not this time.

In James’ column How To Handle a Rude Prospect he tells the story of a customer who’d stopped responding to emails.

Because I’m something of an expert of sales emails, my business manager asked my advice. He framed the question as follows: “how can we get him to reply to our emails so we can set up the meeting and win him as a new customer?”

However, I framed the question differently: “Why would we want to work with a jerk who suddenly stops answering emails?” Either he’s being rude, he’s a procrastinator, or he’s just plain incompetent. Or some combination of all three. Who needs that?

So, rather than suggesting techniques to get a response (which I can almost always get), I sent the prospect this short email:

John,

I just wanted you to know that since you’re not answering our emails I’ve concluded that you’re not the kind of person with whom I’d be comfortable working.

Geoffrey

 

Here’s the problem with this tactic: it requires the ability to read the prospect’s mind — the mind of a person James had never met. Otherwise, he was just guessing at the reason for the silence.

Perhaps James guessed correctly: the prospect was being rude, a procrastinator, or incompetent. 

But it’s also possible something else was going on in the client’s world that made it difficult or impossible to respond.

  • A major reorganization at the office.
  • An unexpected project dumped in his lap from above.
  • A death or serious illness in his family.

Any of these things  — or something else entirely — could have moved a meeting with James’ company from the top of the priority list to the very bottom. 

Rather than try to find out what it was, James responded to perceived rudeness with genuine rudeness, and burned the whole bridge down.

He’s fine with that.

Bottom line: you don’t want to ‘win’ a customer who will be rude or abusive. Therefore, you should immediately and irrevocably cut off contact with a prospect the moment that prospect acts in a rude or inconsiderate manner.”

James and his company had plenty of other options. It was a great opportunity to use Chris Lytle’s extremely effective “Quick Question” email.

They could even have stopped calling for a while, concentrated on more immediate opportunities, and then tried again three months down the road. 

Instead, James went out of his way to turn a maybe-prospect into an enemy. 

Before we burn down bridges and ruin everyone’s day, just a quick moment to wonder, “what if there was something misunderstood?”

It’s a lot easier to ask than it is to go to all the trouble of breaking things.” — Seth Godin

A while back I made a presentation to the partner of a law firm. The guy spent the entire meeting glancing at me and texting on his phone. His evident rudeness ticked me off, but I held my tongue.

There was something I didn’t know, and when I found out what it was my irritation turned to gratitude and respect. You can read about what I learned here.

Here’s my bottom line: what seems like rudeness may have another explanation. Before you set fire to the relationship, it behooves you to find out.

You don’t know what you don’t know. 

[reminder]What’s your best advice for dealing with a rude client?[/reminder]